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Sr. Administrative Assistant

Company: Otis Worldwide
Location: Lombard
Posted on: June 9, 2021

Job Description:

Date Posted:



United States of America



Otis Elevator Company is searching for a highly motivated and experienced Administrative Assistant to provide support to the senior leadership within the Western region. Position to be based in Lombard/Chicago, Illinois.

Essential Responsibilities

  • Coordinate and communicate professionally and effectively with a variety of groups including peers, internal stakeholders, and external customers

  • Partner closely with the regional vice president and leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization

  • Analyze complex information requests with the utmost confidentiality and professionalism

  • Thoughtfully manage complex calendars and scheduling for teams in multiple locations and time zones, and effectively make adjustments based on dynamic priorities

  • Organize, execute, and assist with team activities (staff meeting agendas, all hands, fireside chats, off-sites, and other team events)

  • Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics

  • Manage logistical arrangements for leadership meetings to ensure a seamless execution

  • Track and help drive completion of key deliverables and follow up on outstanding items

  • Coordinate complex domestic and international travel itineraries with seamless logistics

  • Manage expense report coordination and submission

  • Manage email inbox and implement tracking system

  • Process invoices to include tracking through payment and closure

  • Other administrative support and special projects, as required

Education / Certifications

  • High school diploma required, Bachelor's degree preferred

Basic Qualifications

  • Minimum of 5+ years of administrative support experience supporting executive-level leaders

  • Highly motivated, strong attention to detail, problem solving skills and ability to deliver results with minimal supervision in a sometimes, ambiguous environment

  • Successful candidate should be very comfortable in a technical environment utilizing Microsoft based computer software

  • Ability to meet tight deadlines, remain poised during difficult situations, and work well under pressure with frequent interruptions

  • Ability to quickly learn organizational structure and team objectives

  • Team oriented philosophy and a commitment to supporting and developing others

  • Project management experience is preferred

Otis is the world's largest elevator and escalator manufacturing, installation and service business. We serve customers in over 200 countries and territories around the world and maintain more than 2 million elevators and escalators globally. Our Gen2 elevator system, energy-saving ReGen drive technology and Link escalator solutions have set industry standards for innovation and performance. Otis has more than 69,000 employees, including engineers, digital technology experts, sales and functional specialists, as well as factory and field technicians. We are proud to be a global team that continues to rise to the challenges of a fast-moving, high-performance company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures to better serve our customers. So just imagine where you can take your career!

Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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Keywords: Otis Worldwide, Lombard , Sr. Administrative Assistant, Other , Lombard, Illinois

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