Administrative Assistant for a Financial Advisor

Company: Ludwig Wealth Management
Location: Lombard
Posted on: September 19, 2022

Job Description:

Administrative Assistant for a Financial Advisor If you can commit to and live with the following principles, then you are the type of person who will be successful and help our company thrive. If you feel this level of engagement is not right for you or that you're not willing or able to participate with us at this level, we are not a good fit for you.Our expectation is that you will take the necessary steps to do what you say you are going to do and be accountable for your actions. In other words, live "Above the Line."We understand that not every person is ready for this level of performance, and we appreciate the honesty of those who decide this is not the right fit for them. On the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following "Above the Line" principles: Accountability: See It, Own It, Solve It, Do It. Become part of the solution Respect for others and their feelings Act now! Ask the question: "What else can I do?" Ask the questions: "What coaching do you have for me?" and "What can I do better?" Personal ownership and pride Reject average Show others that you care Position Summary: We are seeking a highly motivated, proactive and client service-oriented person to help support the growth of our firm in the financial services industry. We value an individual who is efficient and comfortable managing their own workload. The ideal candidate will be meticulously detail oriented, proactive and technically proficient. The ideal candidate will complete tasks in a timely manner, adapt to constant change, and be a self-starter. Essential Responsibilities and Accountabilities: Prepare documents for investment account opening, transfer of assets, etc. and follow up with any corrections. Working knowledge of qualified vs. non-qualified accounts, investment types, etc. Handle phone calls, faxes, e-mails from clients and act in response to inquiry. Communicate actions taken to advisor and record in Redtail (CRM). Schedule and manage appointments. Communicate with clients to gather information and address questions and issues. Create and update process workflows of daily, weekly and monthly tasks performed. Maintain client files: Filing all client documents, including electronic storage (Docupace), keep files in proper order for audits and return documents to the client as needed. Stay up to date with compliance requirements (Reg BI; BIC application, etc.) Required Skills and Experience: Two years' experience working with a financial advisor. Highly developed client service skills and excellent oral and written communication skills. Self-motivated and the ability to prioritize responsibilities. Proficiency with Microsoft Office, Redtail, Docupace. Excellent follow-up and follow-through capabilities. Organized, meticulous, detail-oriented and able to multi-task. Professional attitude, demeanor and appearance.Job Type: Part-timePay: $20.00 - $25.00 per hourSchedule: Monday to FridayAbility to commute/relocate: Lombard, IL 60148: Reliably commute or planning to relocate before starting work (Required)Experience: Customer service: 2 years (Preferred)Work Location: One location

Keywords: Ludwig Wealth Management, Lombard , Administrative Assistant for a Financial Advisor, Accounting, Auditing , Lombard, Illinois